Automate billing, enforce late penalties, run double-entry accounting, generate financial reports, track payments, manage properties, communicate with homeowners, and run your HOA like a professional enterprise — all from one system, already live and proven in daily use.
Most HOAs still rely on spreadsheets, manual tracking, and paper-based processes. This leads to:
Multiple Excel files, version confusion, formula errors, and no audit trail. One wrong edit can corrupt months of financial data.
Officers spend 20+ hours/month manually computing dues, generating SOAs, tracking payments, and sending notices one by one.
Without proper tracking, delinquencies pile up, payment terms go unmonitored, and collection rates stay below 70%.
56+ integrated modules — 43+ already live and battle-tested in production. No more juggling between different tools.
Complete registry of all properties, lots, owners, and occupancy status with full history tracking.
Monthly dues computed and posted automatically. Late penalties enforced by configurable rules. No more manual spreadsheet calculations.
Built-in Point-of-Sale system for cashiers. Record payments with OR numbers and instant receipt generation.
Generate professional PDFs — SOAs, receipts, demand letters, bond receipts — in bulk with one click.
Automatic classification of homeowners by payment standing with payment terms support.
End-to-end bond lifecycle: collection, tracking, forfeit, and refund workflow with approval process.
Double-entry bookkeeping with auto-journal bridge. Every payment, expense, and transfer creates proper journal entries automatically.
Complete financial reporting suite — P&L, Balance Sheet, Cash Flow, Aging, and more. Audit-ready and exportable.
Track all HOA expenses by category, set annual budgets, and monitor variance in real time.
Full invoicing system with line items, payment linking, status tracking, and automated monthly dues generation.
Homeowners submit concerns; officers track, assign, and resolve them with a full ticket workflow and portal integration.
Issue violations, manage fines, track resolution — with full compliance audit trail.
Email blasts, announcements, direct messaging — all channels in one place with delivery tracking.
Receive maintenance requests, assign to staff, track completion, and manage equipment inventory.
Real-time dashboard KPIs, interactive charts, AI-powered insights, and weekly automated summaries for board meetings.
Bank-grade security: role-based access, OTP, session management, audit trails, and OWASP compliance.
Plus these additional modules:
The system handles what used to take hours of manual spreadsheet work — automatically, accurately, and on schedule.
On your configured date, the system computes and posts dues for every billable property (₱/sqm × lot area). No manual computation needed.
Runs automaticallyProfessional Statement of Account PDFs generated and emailed to homeowners automatically — previous balance, current charges, payments, and total due.
Generate + send in bulkHomeowners are auto-classified as Good Standing, Delinquent, or On Terms. Payment behavior analysis runs continuously to detect at-risk accounts.
Real-time classificationDelinquent homeowners are automatically emailed overdue reminders with personalized SOA PDF attachments. Configurable schedule, once-per-month dedup, and bulk delivery — no manual follow-ups needed.
Runs automaticallyOverdue accounts are automatically assessed late surcharges after a configurable grace period. Supports percentage-based or fixed-amount penalties, monthly caps, and admin waiver. Penalties appear as distinct line items on the SOA.
Runs automaticallyThe system automatically generates financial health summaries, delinquency trend analysis, collection rate tracking, and AI-driven recommendations — delivered to designated officers every week without lifting a finger.
Always-on AI analysisOfficers, homeowners, and guards each get a purpose-built portal — all hosted on your HOA domain, accessible from any device.
yourhoa.hoams.site
The main system for HOA officers, cashiers, auditors, and admin staff — live and in production.
✓ Liveyourhoa.hoams.site/portal
Self-service portal where homeowners view their account, balance, and communicate with the HOA.
✓ Liveyourhoa.hoams.site/guardportal
Gate security portal for instant vehicle lookup, visitor check-in, incident reporting, and shift handover.
✓ LiveWhether you prefer a low monthly fee, a one-time purchase, or want to try before you commit — we have a plan that fits. All plans include cloud hosting, SSL, backups, and free updates.
Up to 100 properties
100 – 300 properties
300+ properties
Not sure which plan is right? Select the modules your HOA needs and we'll recommend the best package — with transparent pricing. Some modules require others to work, and we'll handle that automatically.
Best fit for your selected modules
| Task | Manual / Spreadsheet | Our System |
|---|---|---|
| Monthly billing for 300 units | 4–6 hours of manual computation | Automatic — runs on schedule |
| Generate & send SOAs | 3–4 hours (create, save, email each) | Bulk generate + email in 2 clicks |
| Track who's delinquent | Manual cross-referencing, error-prone | Real-time auto-classification |
| Send demand letters | Write each letter manually, print | One-click bulk PDF + email |
| Record payments | Update multiple sheets per payment | POS entry auto-updates all records |
| Running balance per homeowner | Manual formulas, version conflicts | Real-time FIFO calculation |
| Homeowner account inquiry | Email/call officer, wait for response | Self-service portal 24/7 |
| Financial reports (P&L, Balance Sheet) | Hire an accountant or attempt in Excel | Auto-generated: P&L, Balance Sheet, Cash Flow, Aging & more |
| Audit trail | None — no record of who changed what | Every action logged with user & timestamp |
| Data security | Shared Google Sheets, anyone can edit | Role-based access, OTP, encryption |
| Gate guard vehicle lookup | Call the office or check paper list | Instant lookup with standing status |
| Late payment penalties | Manual calculation, inconsistently enforced | Auto-applied with grace period & cap |
| Follow-up on delinquent accounts | Manually compose & send each email | Automated email reminders with SOA PDF |
Hosted on a dedicated VPS with 99.9% uptime. No server to maintain on your end.
Free SSL (HTTPS) encryption. All data transmitted securely between users and the system.
Daily or weekly backups depending on plan. Your data is always recoverable.
All system updates, bug fixes, and new features deployed automatically at no extra cost.
Email support included. Priority and phone support available on higher plans.
2 online training sessions included. Additional sessions available for ₱1,500/hour.
Access from any device — desktop, tablet, or phone. No app installation needed.
Professional URL: yourhoa.com (Professional plan and above).
We'll migrate your existing data from spreadsheets or other systems into our platform.
For a 300-unit HOA, here's how the subscription pays for itself:
The system is actively developed with frequent releases. 43+ modules already live, with new features rolling out regularly — at no extra cost to all subscribers.
Double-entry bookkeeping with 32 pre-seeded HOA accounts, fund transfers, journal adjustments, auto-journal bridge (payments/expenses auto-create JEs), General Ledger, and Trial Balance.
P&L, Balance Sheet, Cash Flow Statement, AR Aging (30/60/90/120+), Daily & Monthly Income/Expense, Budget Variance, Reconciliation, and Audit Report Builder — all period-selectable and exportable.
Configurable penalty engine — percentage/fixed rates, grace periods, monthly cap, admin waiver, and distinct SOA line items. Runs automatically via daily cron.
Full invoicing with line items, payment linking, partial payments, auto-generated monthly dues, products/services catalog, discount rules with approval workflow, and summary dashboard.
Homeowners submit concerns via portal; officers track with ticket numbers, assignment, threaded comments, priority levels, and resolution workflow.
Delinquent homeowners auto-emailed with SOA PDF attachments. Configurable schedule, per-property dedup, bulk delivery, and delivery tracking.
Owners create renter logins via portal settings. Renters get filtered portal access. Full tenant registry with property linking, status management, and up to 5 renters per property.
Full expense logging by category/vendor, receipt uploads, budget allocation, variance charts, and reconciliation reports for HOA treasury.
7 comprehensive HTML guides covering Accounting, Properties, Billing, Expenses, Concerns, Guard Portal, and HOA Portal — accessible in-app for self-service training.
Full portal with OTP login, SOA view, payment proof uploads, dues calculator, messaging, visitor pre-registration, facility bookings, and dark mode.
Instant vehicle & plate lookup with standing status, visitor management, incident reporting, watchlist alerts, and shift handover notes.
Early-pay and special discount rules, products/services catalog for billable items, and overdue auto-flagging with standing management.
Pay dues directly via GCash, Maya, or bank transfer with automatic confirmation and OR generation. No more manual proof uploads.
Reach homeowners who don't check email. Bulk SMS payment reminders, delinquency notices, and announcements to all mobile numbers.
Track advance payments with a dedicated ledger. Auto-apply deposits to new monthly dues as they're generated — no manual crediting needed.
Scannable QR codes in payment receipts and visitor passes. Guards scan to verify payment or validate pre-registration at the gate.
Request Certificates of Good Standing and clearances online. Officers approve and release digitally signed PDFs — no walk-in queues.
Install on any phone as a Progressive Web App — no app store required. App-like experience with offline support and push notifications.
The system is already live and serving a real HOA with 43+ deployed modules on a cloud VPS with HTTPS, full double-entry accounting, 12 financial reports, automated billing & penalties, email reminders, 3 user portals, and a full API. Every future feature ships as an update — your data stays intact, your URL stays the same, and your team never needs to migrate again.
Schedule a free demo and see how the system can transform your HOA operations. No commitment required.
Try the system risk-free. If it doesn't meet your expectations within the first 30 days, we'll refund your subscription — no questions asked.